There are hundreds of grant management systems in the market today. How can you tell what system makes the most sense for you? Start with defining the type of grant process(es) you need help with. Common pre-award and post-award activities can be further separated into grant-making (grantor) needs, and grant-seeking (grantee) needs. Our simple matrix can help you identify key process areas. Once you've defined your process needs, learn what Denver, Miami, Harris County and Detroit looked for in their grant management system.
Organizations today are shifting to cloud solutions to support better standards and achieve faster results. Cloud solutions present a more effective and affordable option to custom solutions. After more than 3,600 successful implementations in state, local and tribal government, here are 3 key characteristics we recommend you look for in your grant management system.
1. Standardization: Your grant management system should create more standardization across your entire organization. This will help drive transparency, produce more timely and accurate reporting, and help comply with federal grant requirements, such as the Uniform Guidance (2 CFR 200), DATA Act and GONE Act. Building or purchasing a grant management system that does not standardize and streamline your processes will cost you more, and your return-on-investment will be measured in years rather than months.
2. Information Sharing: Your grant management system must allow for easier information sharing. Without this feature timely reporting will be very difficult to achieve. Most duplicative efforts that drive administrative costs are a result of disparate systems and complex processes that make it difficult to report to internal and external stakeholders. Today, your organization is likely exporting data into spreadsheets, reformatting that data, and then loading it manually somewhere else. This process creates administrative burden and internal control issues that lead to audit findings. A modern grant management system can help you avoid these costs.
3. Collaboration: Your grant management system must provide a means for all stakeholders to collaborate. The grant lifecycle covers many departments - both internal and external - and incorporates significant amounts of data from other areas of your organization such as finance and procurement. Without an easy way for these stakeholders to work together, relieving administrative burden and improving performance will be difficult.
The choice between custom built solutions and Software-as-a-Service (SaaS) cloud solutions is an important one. Learn why by reading the following article.
eCivis provides these standard capabilities and features in its SaaS grant management system. To learn more about all eCivis grant solutions go to our solutions overview page.
General System Capabilities
Grant Research Capabilities
Pre- and Post-Award Management Capabilities
Project Management Features:
Grant Lifecycle Management Features:
File Management Features:
Data Integration Capabilities
Training and Support