State of Arizona
The Results: 24% increase in federal grant revenues, annual cost savings of more than $500 million, and 100% compliance with the state’s electronic records requirements. Matthew Hanson, Statewide Grant Administrator for the State of Arizona, shares how the state manages its $14.5+ billion in federal grants, and how his office and more than 55 state agencies, departments, boards and commissions work together to enrich the lives of the citizens of Arizona.

The Mission: The State of Arizona has implemented a statewide grant management system that centralizes all grant activities among the state's 55+ agencies, departments, boards and commissions. Arizona’s Office of Grants and Federal Resources (GFR) is the coordinating agency of the Arizona Department of Administration. GFR helps state agencies, local governments, and non-profit organizations, find, win and manage grants. GFR strives to be the premier resource of training and technical assistance for the Arizona grants community. GFR’s mission is to maximize the benefits of federal funding received and to increase the grants management capacity of the State of Arizona. To accomplish this mission GFR partnered with eCivis to provide the following system capabilities:

  • Integrate eCivis with the State’s ERP system AFIS (CGI Advantage) in a cost effective manner
  • Streamline and automate grant policy and improve compliance
  • Provide a state grants portal for grantees to access state grant information
  • Create and manage grant solicitations to applicants and subrecipients
  • Support Single Point of Contact (SPOC) efforts
The Work: In order to successfully deploy a statewide grant management system, eCivis provided workflow automation and online document retention to streamline and standardize grant processes across the state, which includes multiple fund types and hundreds of grant programs with disparate requirements across its 55 agencies, departments, boards and commissions and boards. Implementation focused on moving data efficiently and effectively across all stages of the grant lifecycle (pre-award, award, post-award, closeout and audit) and required mapping of GFR’s policies into automated workflows to capture information, ensure effective data integration with the State’s ERP, and reduce overall administrative burden across all grant programs. Ongoing projects include 2 CFR 200 compliance, reduction in percent ratio of matching funds and improved risk management of subrecipients.

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