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Coronavirus Relief Fund Reporting Requirements

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On July 2, 2020, the U.S. Department of Treasury Office of Inspector General (OIG) issued a memorandum for Coronavirus Relief Fund recipients. This memo provides requirements for recipient reporting and record retention.

Reporting Requirements and Timelines

Each prime recipient of Coronavirus Relief Fund payments shall report COVID-19 related “costs incurred” during the “covered period” (the period beginning on March 1, 2020 and ending on December 30, 2020).

As described below, each prime recipient shall report interim and quarterly data and other recipient data according to these requirements.

Treasury OIG is working on development of a portal with GrantSolutions that is expected to be operational on September 1, 2020, for recipients to report data on a quarterly basis. Treasury OIG will notify each prime recipient when GrantSolutions is operational or of any changes to the expected September 1, 2020 start date.

Until the GrantSolutions portal is operational, each prime recipient shall follow the interim reporting requirements below.

Interim Reporting for the period March 1 through June 30, 2020

By no later than July 17, 2020, each prime recipient is responsible for reporting costs incurred during the period March 1 through June 30, 2020. For this interim report, prime recipients need only report totals by the following broad categories:

a. Amount transferred to other governments;

b. Amount spent on payroll for public health and safety employees;

c. Amount spent on budgeted personnel and services diverted to a substantially different use;

d. Amount spent to improve telework capabilities of public employees;

e. Amount spent on medical expenses;

f. Amount spent on public health expenses;

g. Amount spent to facilitate distance learning;

h. Amount spent providing economic support;

i. Amount spent on expenses associated with the issuance of tax anticipation notes; and

j. Amount spent on items not listed above.

Recipients should consult Treasury’s guidance and Frequently Asked Questions in reporting costs incurred during the period March 1 through June 30, 2020. The total of all categories must equal the total of all costs incurred during that period. As discussed below, the prime recipient will be required to report information for the period March 1 through June 30, 2020 into GrantSolutions once it is operational.

Interim reporting information should be submitted to CARES@oig.treas.gov.

For more information, see the latest memo from Treasury for Coronavirus Relief Fund Recipients as well as the Interim Report Spreadsheet.

To learn more, speak with one of our grants experts today by reaching out to info@ecivis.com